Proposal Evaluation + External Review

• The KU applicant must be responsible for oversight of the project and have principal investigator (PI) status.
• The project description/research plan must be in near final form.
• The application form and proposal must be submitted to kucrpeer@ku.edu at least 30 days prior to the funding agency’s proposal submission deadline.
• The external peer reviewer may not be a State of Kansas employee, including KU and all other Board of Regents institutions.
• The peer reviewer must be qualified to conduct the review and be endorsed by the PI’s chair/unit director.
• When considering potential reviewers, applicants should avoid doing anything that could be perceived to compromise an external funding agency’s review process, such as contacting members of a review panel/study section who might be involved in the review of a submission to that agency.
• Individuals who could potentially serve as consultants, contractors or subrecipients will not be approved to serve as PEER reviewers to avoid the appearance that they have unduly influenced the direction of the project, or received a competitive advantage over other collaborators.
• The peer reviewer must sign a written confidentiality agreement concerning the proposal and must agree to provide the KU researcher written feedback within 10 days.
• Prior to submission of this application, the KU researcher should make preliminary contact with the reviewer to confirm that he or she is willing to conduct the review in accordance with these guidelines.

1. Complete the online PEER application form.
2. The Office of Research will review the application, and the PI will be notified within 3 business days of the decision to approve or deny the request.
3. The PEER Administrator will contact the selected reviewer and request a signed confidentiality agreement, a completed contractual services form and a completed W-9. The proposal will be sent to the reviewer upon receipt of these documents.
4. Reviewer returns review within 10 days of proposal receipt.
5. The PEER Administrator will provide review to PI and forward contractual services form and W-9 to Financial Services for payment processing.

The PEER Administrator will provide reviewers with the following three forms:

1. Confidentiality agreement
2. Contractual services form
3. W-9 form

Once we have received the completed forms, we will forward a copy of the proposal and ask that you return your review within 10 days.

Note: Individuals with H1B visa status may only be paid through their sponsoring institution. If you have an H1B visa, please contact kucrpeer@ku.edu for additional clarification.

• Step 1: Applicant
  No later than 30 days before sponsor deadline: Identify reviewer, contact to confirm they are able to perform review, and submit PEER application.
   
• Step 2: PEER Administrator
  Review and approve within 3 business days. Contact reviewer to request forms.
   
• Step 3: Reviewer
  Submit completed forms back to PEER Administrator.
   
• Step 4: PEER Administrator
  Share proposal with reviewer.
   
• Step 5: Reviewer
  Submit completed review within 10 days.
   
• Step 6: PEER Administrator
  Share review with applicant. Submit payment request to SSC and follow up to ensure payment received.
   
• Final Step: Applicant
  Revise proposal incorporating review comments and suggestions.