eCompliance submission guides


The Human Research Protection Program uses the eCompliance management system.  

Faculty, staff and graduate students can access the eCompliance system using their KU online ID and password. Undergraduate students may not have system privileges and should contact HRPP with any questions.

We provide the following submission guides below:

  • Changing the principal investigator
  • Creating a single-site study
  • Creating a multi-site study
  • Creating an external study
  • Faculty ancillary review
  • Student ancillary review
  • Responding to clarifications
  • Accessing a study

Find guides for submitting modifications and continuing reviews — and closing studies — on the IRB Submission page.


Submission guides

Changing the study's principal investigator in eCompliance

  1. Log into the eCompliance system. Click the “IRB” tab, then click the “Active” banner to access your approved studies.
     
  2. Click the “Create Modification/ CR” button.

    Screenshot of where to find the "Create Modification/CR" button in KU's eCompliance system

     

  3. Choose "Modification" if you want to change some part(s) of your study. You can select “Modification and Continuing Review” only if you also need to renew your project for another 12 months (within 30 days of expiration).

    Screenshot showing how to select the "Modification/Update" option in KU's eCompliance system

     

  4. Next, select both “Study team member information” and “Other parts of the study” as the modification scope.

    Screenshot showing to select both the study team member information and other parts of the study options in KU's eCompliance system

     

  5. On the Modification Information page you can provide information about the changes you are requesting. Check all boxes that are relevant to your modification. Use the “Summarize the modifications” section (required) to clearly describe the changes you are requesting.
    1. In lay terms, summarize the key changes being proposed.
    2. Summarize the reason for the changes.
    3. List the documents included in the submission. It is also helpful to list who you are changing the PI to here.

      Screenshot showing to write the name of the new PI in the summarize the modifications section in KU's eCompliance system

       

  6. On the Basic Information page you will be able to change the PI (Questions 4). Click the three dots to add a new PI. Note: If the new PI is a current study team member, you may need remove the individual from the study team before they can be added as the Principal Investigator. See directions in Step 6.

    Screenshot showing to click the three dots under principal investigator section in KU's eCompliance system

     

  7. On the Study Team Members Page, edit the study team. If the individual who was previously listed as the PI is still engaged in the study, please remember to add their name to the study team, or they will no longer be listed on the study. Note: If you are using one of the current study team members as the new PI, remove that person from the study team, click “Save,” then “Exit,” then click “Edit Modification/CR” again and navigate to the Basic Information page (as shown in Step 5).

    Screenshot showing to navigate to the study team members section in KU's eCompliance system

     

  8. Click through the rest of the study pages and click “Finish” on the last page.

    Screenshot showing to click the finish button in KU's eCompliance system

     

  9. Be sure to click the “Submit” button so that your submission is sent to a reviewer.

    Screenshot showing to click the submit button in KU's eCompliance system

Creating a single-site study in eCompliance

Before you start, determine if your project is a Single-Site or Multi-Site Study. A project is determined single/multi-site based on who is conducting the research procedures, not the amount of research locations. You can have a single-site project that has multiple research locations.

  1. Go to the eCompliance system and login using your KU ID and password. If you are having issues logging in to the system, contact HRPP via email.

    Screenshot showing to log into KU's eCompliance system

     

  2. Once logged in, the system will default you to the inbox. Click the “Create New Study” button in order to get started.

    Screenshot showing to click create a new study in KU's eCompliance system

     

  3. Question 1 & 2: Type in the title of your study. The “Short title” can either be the same, or if you have a long study, you have the option of shortening this title for convenience. Question 3: Enter in a brief description of the study. Note: All fields with asterisk are required — please make sure these are filled out completely.

    Screenshot showing to fill out the fields under basic information KU's eCompliance system

     

  4. Question 4: Enter the principal investigator. This will default to the person who is creating the study. If you want to change the PI, click the three dots and a list of every individual and KU will pop up. You can search for the individual and click “OK” when finished.

    Screenshot showing to click the three dots under principal investigator question in KU's eCompliance system
  5. Question 5: If the principal investigator has any financial interest in this study, you will want to mark “yes” here. Otherwise, click “no” and continue.

    Screenshot showing to click yes or no for question five in KU's eCompliance system
  6. Question 6: Choose which campus you wish to review. For Lawrence campus, click “KU Lawrence.”

    Screenshot showing to click KU Lawrence for question six in KU's eCompliance system
  7. Question 7: Indicate if there will be an external IRB involved in this study. Note: Only click this button if another institution has received IRB approval, you have had a conversation with HRPP, and we have agreed to sign an IRB Authorization Agreement with another institution.

    Screenshot showing to click yes or no for question seven in KU's eCompliance system

     

  8. Question 8: Indicate whether the study is a Single-site or Multi-site study. If you think your study is a multi-site study, refer to the multi-site study guide below.

    Screenshot showing to click single-site study for question eight in KU's eCompliance system

     

  9. Question 9: This is where you can attach the Human Research Protocol. This document is required for all new studies. Attach the document by clicking “Choose File” and finding the saved application on your computer. You also can assign it a name and number version, if you so choose. Click “OK” and the application should be downloaded into the system.

    Screenshot showing to attach documents in question nine in KU's eCompliance system


    Screenshot showing to click choose file in question nine in KU's eCompliance system

     

  10. Once you are finished with this page, click “Continue.”

    Screenshot showing attached document in question nine in KU's eCompliance system

     

  11. The next page is where you include any funding sources you have on this project. You can add these by clicking “Add.” If you do not have a funding source, you can click “Continue.” Note: If your funding source does not show up, contact HRPP to have it added.

    Screenshot showing to click add under question one under funding sources in KU's eCompliance system

     

  12. This will make a window pop up. You can find the organization by searching by title in the “Funding Organization” box, or by clicking the … right beside the box. You also have the option to add in funding IDs and Grad IDs along with uploading any applications. Once you are complete, click “OK.” Note: Certain government agencies will show up by searching “US Dept…”

    Screenshot showing to click the three dots in question one funding organization in KU's eCompliance system


    Screenshot showing the list of organizations in KU's eCompliance system

     

  13. Once you have added in your funding sources, you can click “Continue.”

    Screenshot showing to click continue in KU's eCompliance system

     

  14. The next page is the Study Team Members page. Anyone who is involved in the following procedures should be added to this page: obtaining consent from participants for research purposes; interacting/intervening with participants for research purposes; has access to identifiable data for research purposes KU Faculty, staff, and graduate students are automatically in the system. Click “Add” to search for their names. Undergraduates are not automatically added into the system. To add them, call HRPP with their 7-digit KU ID. If you have someone on your study who is not associated with the University of Kansas, please contact HRPP to find out what is needed.

    Screenshot showing the study team members page in KU's eCompliance system

    By clicking “Select” you can search by first and last name. Once you have found the individual, click their role in research. Indicate if the member is involved in the consent process and if they have a financial interest, and when finished, click “OK.” If you have multiple ones, you can click “OK, add another.” Note: All students who submit will need to add their faculty advisor to the study team page.


    Screenshot showing the four questions under add study team member in KU's eCompliance system

     

  15. Once you are finished, click “continue.” The next page you will need to answer whether your research involves external research locations, drugs, or devices. If your research involves none of these options, click “No” and click “Continue.” If you click “yes” to any of these options, a new page will open and you will have new questions to answer about your study scope.

    Screenshot showing the study scope questions in KU's eCompliance system

     

  16. Research locations should only be checked if your research is taking place off-site at another institution, school, company, or university/college, in which the site specifically is significant to your research goals/hypothesis which would make your study a multi-site study. Do not click this button if your interviews are taking place in public areas (e.g. coffee shops) for the participant’s convenience, if the site is not related to your research goals whatsoever. Here you can add each external research location and their contact. If you don’t see your site or PI, contact KU IRB. If your study involves Community-Engaged Research, click “Yes” to add information about the community organization. Click the “Add” button to provide city, state and organization information.

    Screenshot showing the research locations section in KU's eCompliance system


    Screenshot showing the add research location information in KU's eCompliance system

     

  17. If you answer “yes” to Study Scope Question 2 (use of approved drugs), you will be prompted to enter in the drug, food, and supplement information. Question 3 requires you to add information about devices that will be used.

    Screenshot showing the drug section in KU's eCompliance system


    Screenshot showing the devices section in KU's eCompliance system

     

  18. Once these questions have been answered, click “Continue.” The next page is where you upload any local site documents. Local site-specific documents may include local versions of consent forms or recruitment materials. Click “Add” and click “Choose File” in order to find your appropriate consent forms, recruitment materials, and other attachments such as survey/interview questions, assent procedures, tests/assessments, debriefing statements, HIPAA documents, etc.

    Screenshot showing the local site documents section in KU's eCompliance system

     

  19. Click “continue,” and this will take you to the final page. Click “Finish” when your application is complete. Pay attention to point 2 on this page — you will need to click submit on the next page.

    Screenshot showing to click finish in KU's eCompliance system

     

  20. eCompliance will then take you to your study home page. In order to submit it for review, you will need to click “Submit” in the left side of the screen. Students who are submitting will need to submit an ancillary review to their faculty advisor before submitting their project for review. Note: If you are not the PI of the study you have created, click the “Notify PI” button. You can then enter text to the PI, which will be sent to their KU email address.

    Screenshot showing the pre-submission page in KU's eCompliance system

     

  21. Once you are ready, click “submit.” Click “Ok” on the next page. This will prompt you to enter in your KU ID and password.

    Screenshot showing the submit page in KU's eCompliance system


    Screenshot showing to confirm credentials in KU's eCompliance system

     

  22. Your study has now been submitted to the IRB! You can check on your progress of your application any time by logging into the system, and following the “Access Your Studies” guide. The flow-chart at the top of the page will show you the progress your application is making — along with the History that will show you any clarifications that HRPP is requesting. For more information on how to respond to clarifications, please see our “Responding to Clarifications” guidance. If you have additional concerns or questions, contact HRPP via email or phone.

    Screenshot showing the pre-review page in KU's eCompliance system

Creating a multi-site study in eCompliance

Before you start, determine if your project is a Single-Site or Multi-Site Study. A project is determined single/multi-site based on who is conducting the research procedures, not the amount of research locations. You can have a single-site project that has multiple research locations.

  1. Go to the eCompliance system and log in using your KU ID and password. If you are having issues logging in to the system, contact HRPP via email.
    Screenshot showing to log into KU's eCompliance system
     
  2. Once logged in, the system will default you to the inbox. Click the “Create New Study” button in order to get started.
    Screenshot showing to click create a new study in KU's eCompliance system
     
  3. Question 1 & 2: Type in the title of your study. The “Short title” can either be the same, or if you have a long study, you have the option of shortening this title for convenience. Question 3: Enter in a brief description of the study. Note: All fields with asterisk are required—please make sure these are filled out completely.
    Screenshot showing to fill out the fields under basic information KU's eCompliance system
     
  4. Question 4: Enter the principal investigator. This will default to the person who is creating the study. If you want to change the PI, click the three dots and a list of every individual and KU will pop up. You can search for the individual and click “OK” when finished.
    Screenshot showing to click the three dots under principal investigator question in KU's eCompliance system
  5. Question 5: If the principal investigator has any financial interest in this study, you will want to mark “yes” here. Otherwise, click “no” and continue.
    Screenshot showing to click yes or no for question five in KU's eCompliance system
  6. Question 6: Choose which campus you wish to review. For Lawrence campus, click “KU Lawrence.”
    Screenshot showing to click KU Lawrence for question six in KU's eCompliance system
     
  7. Question 7: Indicate if there will be an external IRB involved in this study. Note: Only click this button if another institution has received IRB approval, you have had a conversation with HRPP, and we have agreed to sign an IRB Authorization Agreement with another institution.
    Screenshot showing to click yes or no for question seven in KU's eCompliance system
  8. Question 8: Indicate whether the study is a Single-site or Multi-site study. If you think your study is a single-site study, refer to the single-site study guide above.
    Screenshot showing to select multi-site study in KU's eCompliance system
     
  9. Question 9: This question should have appeared after the selection of multi-site study. This question is referring to the IRB of record for your study. 
    • If the KU-Lawerence IRB will act as the IRB of record, select "yes." This includes KU/KUMC collaborative projects.
    • Select "no" if the KU-Lawrence IRB will not and never will be responsible for other sites as an IRB of record.
    Screenshot showing to click yes or no for question nine in KU's eCompliance system
  10. Question 10: This is where you can attach the Human Research Protocol. This document is required for all new studies. Attach the document by clicking “Choose File” and finding the saved application on your computer. You also can assign it a name and number version, if you so choose. Click “OK” and the application should be downloaded into the system.
    Screenshot showing to attach documents in question nine in KU's eCompliance system
    Screenshot showing to click choose file in question nine in KU's eCompliance system
     
  11. Once you are finished with this page, click “Continue.”
    Screenshot showing attached document in question nine in KU's eCompliance system
     
  12. The next page is where you include any funding sources you have on this project. You can add these by clicking “Add.” If you do not have a funding source, you can click “Continue.” Note: If your funding source does not show up, contact HRPP to have it added.
    Screenshot showing to click add under question one under funding sources in KU's eCompliance system
     
  13. This will make a window pop up. You can find the organization by searching by title in the “Funding Organization” box, or by clicking the … right beside the box. You also have the option to add in funding IDs and Grad IDs along with uploading any applications. Once you are complete, click “OK.” Note: Certain government agencies will show up by searching “US Dept…”
    Screenshot showing to click the three dots in question one funding organization in KU's eCompliance system
    Screenshot showing the list of organizations in KU's eCompliance system
     
  14. Once you have added in your funding sources, you can click “Continue.”
    Screenshot showing to click continue in KU's eCompliance system
     
  15. The next page is the Study Team Members page. Anyone who is involved in the following procedures should be added to this page: obtaining consent from participants for research purposes; interacting/intervening with participants for research purposes; has access to identifiable data for research purposes KU Faculty, staff, and graduate students are automatically in the system. Click “Add” to search for their names. Undergraduates are not automatically added into the system. To add them, call HRPP with their 7-digit KU ID. If you have someone on your study who is not associated with the University of Kansas, please contact HRPP to find out what is needed.
    Screenshot showing the study team members page in KU's eCompliance system
    By clicking “Select” you can search by first and last name. Once you have found the individual, click their role in research. Indicate if the member is involved in the consent process and if they have a financial interest, and when finished, click “OK.” If you have multiple ones, you can click “OK, add another.” Note: All students who submit will need to add their faculty advisor to the study team page.
    Screenshot showing the four questions under add study team member in KU's eCompliance system
     
  16. Once you are finished, click “continue.” The next page you will need to answer whether your research involves external research locations, drugs, or devices. If your research involves none of these options, click “No” and click “Continue.” If you click “yes” to any of these options, a new page will open and you will have new questions to answer about your study scope.
    Screenshot showing the study scope questions in KU's eCompliance system
  17. Research locations should only be checked if your research is taking place off-site at another institution, school, company, or university/college, in which the site specifically is significant to your research goals/hypothesis which would make your study a multi-site study. Do not click this button if your interviews are taking place in public areas (e.g. coffee shops) for the participant’s convenience, if the site is not related to your research goals whatsoever. Here you can add each external research location and their contact. If you don’t see your site or PI, contact KU IRB. If your study involves Community-Engaged Research, click “Yes” to add information about the community organization. Click the “Add” button to provide city, state and organization information.
    Screenshot showing the research locations section in KU's eCompliance system
    Screenshot showing the add research location information in KU's eCompliance system
  18. If you answer “yes” to Study Scope Question 2 (use of approved drugs), you will be prompted to enter in the drug, food, and supplement information. Question 3 requires you to add information about devices that will be used.
    Screenshot showing the drug section in KU's eCompliance system
    Screenshot showing the devices section in KU's eCompliance system
  19. Once these questions have been answered, click “continue.” The next page is where you can upload any local site documents. Local site-specific documents may include local versions of consent forms or recruitment materials. Some documents and consent forms will be applied to the multi-site study as a whole. Others may be specific to your institution. On this page, only include the documents that are specific to your institution. Click “Add” and click “Choose File” in order to find your appropriate consent forms, recruitment materials, and other attachments related to the site such as survey/interview questions, assent procedures, tests/assessments, debriefing statements, HIPAA documents, etc.
    Screenshot showing the local site documents section in KU's eCompliance system
     
  20. The next page is for study-related documents that are not specific to the site. Here you can upload consent and recruitment templates as well as other attachments related to the study such as survey/interview questions, assent procedures, tests/assessments, debriefing statements, HIPAA documents, etc.
    Screenshot showing the study-related documents section in KU's eCompliance system
     
  21. Click “continue,” and this will take you to the final page. Click “Finish” when your application is complete. Pay attention to point 2 on this page — you will need to click submit on the next page.
    Screenshot showing to click finish in KU's eCompliance system
     
  22. eCompliance will then take you to your study home page. In order to submit it for review, you will need to click “Submit” in the left side of the screen. Students who are submitting will need to submit an ancillary review to their faculty advisor before submitting their project for review. Note: If you are not the PI of the study you have created, click the “Notify PI” button. You can then enter text to the PI, which will be sent to their KU email address.
    Screenshot showing the pre-submission page in KU's eCompliance system
     
  23. Once you are ready, click “submit.” Click “Ok” on the next page. This will prompt you to enter in your KU ID and password.
    Screenshot showing the submit page in KU's eCompliance system
    Screenshot showing to confirm credentials in KU's eCompliance system
     
  24. Your study has now been submitted to the IRB! You can check on your progress of your application any time by logging into the system, and following the “Access Your Studies” guide. The flow-chart at the top of the page will show you the progress your application is making — along with the History that will show you any clarifications that HRPP is requesting. For more information on how to respond to clarifications, please see our “Responding to Clarifications” guidance. If you have additional concerns or questions, contact HRPP via email or phone.
    Screenshot showing the pre-review page in KU's eCompliance system
     
  25. Now that your study has been submitted you can add participating sites. On the left hand side under Next Steps, click Add Participating Sites to add a site and PI to your study. If you cannot find your site or principal investigator in the system, contact IRB for assistance.
    Screenshot showing the add participating sites button in KU's eCompliance system
    Screenshot showing the add participating sites section in KU's eCompliance system

Single-site projects

Only KU-Lawrence researchers (personnel or investigators under an Individual Investigator Agreement) are conducting the research procedures.

  • Example: KU-Lawrence personnel only are conducting interviews at 1 or more research location.

Multi-site projects

KU-Lawrence researchers and researchers from another institution will both be conducting research procedures.

  • Example: KU-Lawrence personnel are conducting interviews. University of Missouri collaborators will also be conducting interviews.

Creating an external study in eCompliance

An external study may only be used when an IRB Authorization Agreement (reliance agreement) is in place with another institution with a valid Federal Wide Assurance (FWA) number and IRB Registration number. Please contact IRB with any questions, or additional information on collaboration with other institutions.

  1. To create a study, go to the eCompliance website and log in using your KU ID and password.
     
  2. Click the “Create New Study” button to get started. Note: The default screen when you log in is the eCompliance inbox. This will only show you any projects that require action from the research team. To see all of your current studies, you can click “IRB” in the red banner.

    Screenshot showing to select the create new study button in KU's eCompliance system

     

  3. On the Basic Information page, fill in information about the study. To create an external study, select “Yes” for question 7, “Will an external IRB act as the IRB of record for this study?”

    Screenshot showing to fill out the information for an external study and to select yes for question 7 in KU's eCompliance system

     

  4. On the next page, select the External IRB and upload the protocol/study documents, approval letter from the other institution, and the signed IRB Authorization Agreement. Note: If you do not see your collaborating institution in the list of External IRBs, please contact IRB to add it.
     
  5. Click "Continue."

    Screenshot showing to fill out the external IRB fields in KU's eCompliance system

     

  6. Next, complete the rest of the application like a regular study. If you need more guidance on those steps refer to our Creating a Multi-Site Study guide. Once completed, click the “Finish” button on either the top or bottom of the screen.

    Screenshot showing to click the finish button in KU's eCompliance system

     

  7. This will take you to your study homepage. To submit your external study you will first need to go to the site page and submit the site. Click on the site listed by Local site to go to your site page.

    Screenshot showing to click the site listed by the Local site in KU's eCompliance system

     

  8. On your site page, go to Edit Site to edit and submit your site.

    Screenshot showing to click the edit site button in KU's eCompliance system

     

  9. Next, re-enter in your brief description, principal investigator, and answer question 5.

    Screenshot showing to fill out the basic information fields in KU's eCompliance system

     

  10. Click continue and go through the Site as normal. There will be a page for local site documents where you can upload documents specific to your site.

    Screenshot showing where you can upload documents and attachments in KU's eCompliance system

     

  11. Next, submit your site for HRPP review. Click the “Submit” button on the left side of the screen. The system will ask you to enter your KU ID and password.

    Screenshot showing to click the submit button in KU's eCompliance system

     

  12. Once the study is submitted, the flowchart will change from “Pre-Submission” to “Pre-Review” and the History Activity will show that the study has been “Submitted”. There will also be a green banner at the top of your screen for a few seconds to show submission.

    Screenshot showing once the study is submitted, the pre-submission flowchart will change to pre-review in KU's eCompliance system

Faculty supervisor ancillary review instructions

All students at the University of Kansas require a faculty supervisor to approve their human subjects project before HRPP will process the application. Please follow these instructions to show your approval to your student’s research project. Please contact IRB with any questions or concerns.

  1. You will receive an email that looks like the one below. To access the study and complete the ancillary review, you can click on the link in the email.

    Screenshot showing a sample notification of ancillary review email

     

  2. The item will appear in your eCompliance inbox. Find the study and click on the title.

    Screenshot showing the title of the study in KU's eCompliance system

     

  3. You can view the study details by clicking “View Study.” You can view any documents by clicking “Documents.” Please make sure to look over the study carefully before submitting your approval.

    Screenshot showing the view study button in KU's eCompliance system

     

  4. Once you are ready to submit your approval, click “Submit Ancillary Review” on the left side.

    Screenshot showing the submit ancillary review button in KU's eCompliance system

     

  5. A new window will open. Check your name. Click “Yes” under “Do you accept the proposed study?” and write any comments. You also have the ability to attach any documents, if you so wish. Once you are finished, click “OK.”

    Screenshot showing to click yes under do you accept the proposed study question in KU's eCompliance system

     

  6. You have now completed the ancillary review and the project can now be reviewed. If you have any questions, email HRPP.

Ancillary review: verifying faculty approval on student projects

If you are a student at the University of Kansas, you will need your faculty supervisor to approve your human subjects project before HRPP will process your application. After you complete your application and BEFORE you submit it, please follow these instructions to allow your faculty advisor to confirm approval of your project by completing an ancillary review. Please contact IRB with any questions or concerns.

  1. Create the study and complete the initial application (See more detailed instructions on HSCL webpage). When you reach the final page, click “Finish.”

    Screenshot showing to click the finish button in KU's eCompliance system

     

  2. Before you submit the study, you will need to have your faculty advisor submit an ancillary review. Click on “Manage Ancillary Reviews.” A new window will open — click “Add.”

    Screenshot showing to click the manage ancillary reviews button and then add button in KU's eCompliance system

     

  3. A new window will open. You can now search for your faculty supervisor by clicking the three dots next the “Person” option.

    Screenshot showing to click the three dots by person in KU's eCompliance system

     

  4. You can search by first or last name. Once you find your faculty supervisor. Click their name and click “OK.”

    Screenshot showing to click the name of your faculty supervisor in KU's eCompliance system

     

  5. Under “Review Type,” click “Faculty.”

    Screenshot showing to select faculty option under review type in KU's eCompliance system

     

  6. Click “Yes” for “Is a response required?”.

    Screenshot showing to select yes for is a response required section in KU's eCompliance system

     

  7. Click "OK."

    Screenshot showing to click OK in KU's eCompliance system

     

  8. Click "OK."

    Screenshot showing to click OK in KU's eCompliance system

     

  9. Now you can submit your study. Click “Submit” on the left hand of the page.

    Screenshot showing to click submit in KU's eCompliance system

     

  10. Click “OK.” You will be prompted to enter your KU ID and password. Your study is now submitted. Your faculty advisor will be sent an email prompting him/her to complete an ancillary review.

    Screenshot showing to click OK in KU's eCompliance system

Responding to clarifications in eCompliance

  1. To access your study, go to the eCompliance system and login using your KU ID and password. The system defaults to your inbox. The study that requires clarifications will be located in your inbox. Click on the study’s title to view the clarifications.

    Screenshot showing to click on the study's title in KU's eCompliance system

     

  2. Once in the study, the “History” tab will show the “Clarifications Requested” from an HRPP coordinator. He/she will outline exactly what needs to be clarified, added, or edited in order to gain IRB approval.

    Screenshot showing the history tab in KU's eCompliance system

     

  3. The “Edit Study” button allows you to re-enter the original application materials and make any changes. Re-uploading any documents (consent form, recruitment materials, or application) or adding study team members can be accomplished here.

    Screenshot showing to click edit study in KU's eCompliance system


    Screenshot showing to fill out the basic information fields if needed in KU's eCompliance system

     

  4. Once you’ve entered the application, you can use the “Jump” function at the top of the page to go to different pages. For instance, if you need to upload consent documents, you can skip to the ”Consent Form and Recruitment Materials” page, and re-upload the forms.

    Screenshot showing to click jump to in KU's eCompliance system


    Screenshot showing to click basic information in KU's eCompliance system

     

  5. Once you have made the necessary changes, you can exit the study continuing through the pages until you see the page that says “Finish”, or you can click “Save” at the top of the page, then click “Exit.”

    Screenshot showing to click the finish button in KU's eCompliance system


    Screenshot showing to click the save button in KU's eCompliance system


    Screenshot showing to click the exit button in KU's eCompliance system

     

  6. You will then be returned to the study home page. Your final action should be to click “Submit Response.” You have the option to add a comment to the IRB coordinator, but please do not upload documents (for example, the consent forms) into this window. In order for the forms to be stamped and approved, they need to be re-uploaded into the study application (by clicking “Edit Study”), as described previously.

    Screenshot showing to click the submit response button in KU's eCompliance system


    Screenshot showing to fill out any needed fields and click OK in KU's eCompliance system

     

  7. Once you are ready to submit your notes to HRPP, click “OK.” Your notes will now show up in the “History” and the project will be removed from your inbox until your receive a response from HRPP. Typical IRB review of clarifications is 2-3 business days. If you have any questions about your project or this process, contact HRPP.

    Screenshot showing the history tab in KU's eCompliance system

Accessing your IRB studies in eCompliance

  1. To access your study in eCompliance, first, go to the eCompliance system. Enter in your KU ID and password. If you are having log-in issues, please consult HRPP via email.

    Screenshot showing to log into KU's eCompliance system

     

  2. Once you’re logged in, eCompliance will automatically default you to your inbox. The projects in your inbox require action from you in some way. For example, if you have to respond to clarifications from HRPP, you will be able to find the study here.

    Screenshot showing a sample of an inbox page in KU's eCompliance system

     

  3. To view your active studies, click on “IRB” in red banner at the top of the page.

    Screenshot showing to click on IRB at the top of the page in KU's eCompliance system

     

  4. The “In-Review” tabs show any projects that you are currently under IRB review. It will show both projects where you are listed as the Principal Investigator, and projects where you are listed a study team member.

    Screenshot showing the in-review tab in KU's eCompliance system

     

  5. By clicking on the “Active” tab, you can access any studies that are currently approved by the IRB. Note: To access studies that have been closed you can click the “Archived” tab. The “New Information Reports” tab will give you access to RNI’s, and the “All Submissions” tab lists all submissions in-review, active, archived, or RNI’s.

    Screenshot showing the active in KU's eCompliance system

     

  6. To view only active studies, type “Study” into the search bar and then click “Go”.

    Screenshot showing to type study into the search bar and click go in KU's eCompliance system

     

  7. By clicking on the study, you can view the approval date and expiration date and any documents associated with the project. This is also where you will need to start a modification and/or a continuing review. Note: Projects that were approved before the eCompliance launch date (July 17, 2013) will not show study documents, unless they were added by the Principal Investigator in a modification.

    Screenshot showing you can view the approval and expiration dates and documents in KU's eCompliance system

2021 IRB Meetings