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Award Management

The role of Post-Award Services is to support the research mission of the University of Kansas by providing quality customer services and support to our very busy faculty members, staffpeople walking into maze and graduate students, and to increase project management efficiency by administering funded projects. Post-Award Services is committed to provide timely, accurate and courteous assistance to our faculty, staff, external sponsors and other university personnel.

Once a grant has been received, staff at KUCR will help you navigate the cumbersome grant management protocol and serve as liaison with the many offices involved in this process. In this role, Post-Award advises principal investigators and department administrators on financial activities and compliance as established by federal and state law, agency regulations and university policies and procedures, and approves planned expenditures to ensure costs are allowable, allocable, reasonable and consistent with funding agency regulations.

The Post-Award services we provide include, but are not limited to, the following:

Account Opening and Maintenance

Review awards for terms and conditions. Set up award in PeopleSoft Financials and issue the Sponsored Project Budget Summary. Interpret sponsor and university fiscal policies. Review and countersign documents and correspondence sent to funding agencies. Process requests for no-cost extensions and/or budget transfers and changes.

Financial Reporting

Report expenditures to awarding agencies as required; document cost sharing; effort reporting; administer subcontracts; submit financial, property and patent reports to sponsors; and review and countersign documents and correspondence sent to funding agencies. Assist with reports on project balances. Maintain grant files appropriate for inspection by internal and external auditors. Provide grant close-out assistance, starting 90 days prior to the end of the project. Serve as the liaison with other university administrative support units and auditors.

Cash Management

Invoicing and collections

Expenditure Monitoring and Reviewing

Monitor and approve spending for policy and procedural compliance. Coordinate tuition and fellowship payments. Review request for payroll cost transfers (RFAs). Post-Award staff are available to conduct one-on-one meetings with PIs to discuss project status, expenditures, and forecasting and planning for future budget expenditures.


Follow guidelines of 2 CFR 200 - Uniform Guidance (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards), adhere to university policies and comply with awarding agency rules and regulations. Post-Award Services will keep principal investigators and staff up-to-date and ensure compliance with guidelines and regulations.