Forms + policies

Browse forms you may need to submit and policies you may need to consult to engage in research at the University of Kansas. Tables are automatically organized alphabetically by title; select the arrows at the top of the "type" column to sort and group alphabetically by topic area instead. Follow the "related content" links to visit sections of the website that provide additional context for each form and policy.

Research administration forms

KU research administration forms
FormTypeRelated content
Budget Adjustment Form (.xlsx)Post-AwardBudget adjustments
Business Services AgreementBusiness/FinancialProcurement
Cash Advance (.pdf)TravelTravel forms + policies
Contractual Services Form (limit $5,000) (.pdf)Business/FinancialProcurement
Department Advance Reconciliation Request (.pdf)TravelTravel forms + policies
Expense Reimbursement, Out-of-Pocket (.pdf)TravelTravel forms + policies
Fee for Service AgreementBusiness/FinancialProcurement
Fly America Waiver Checklist (.pdf)TravelTravel forms + policies
Hotel/Event Contract Review RequestBusiness/FinancialProcurement
Human Subjects FormsResearch IntegrityHuman subjects research
Internal Revenue Services formsTravelTravel forms + policies
International Travel FormsTravelInternational travel
Limitations on University Sponsored Research Appeal Form (.doc)Research IntegrityRestricted research
Limitations on University Sponsored Research Exemption Form (.doc)Research IntegrityRestricted research
Participant Payment Advance Request (.pdf)Business/FinancialParticipant payments
Participant Payment Advance Reconciliation Report (.pdf)Business/FinancialParticipant payments
Payroll (login to KU portal required)Compensation/AppointmentsKU Payroll
Per Diem Exceptions (.doc)TravelTravel forms + policies
Principal Investigator Acknowledgement of Responsibilities (.pdf)Pre-AwardProposals
Sole Source Emergency Justification (.pdf)Business/FinancialProcurement
Tax Exemption Request Business/FinancialProcurement cards
Travel Fund, Faculty/Staff Research DevelopmentTravelTravel forms + policies


KU research administration policies
Adjunct Research AppointmentsPre-Award 
Benefits available to GRAs, GTAs and GAs Compensation/Appointments 
Care and Use of Animals in Research and EducationConduct of Research/Research Integrity 
Confidentiality of Proposals and AwardsPre-Award 
Conflict of InterestConduct of Research/Research Integrity 
Contracting with International SponsorsVice Chancellor for Office of Research 
Cost AccountingBusiness/Financial  
Cost Sharing and MatchingPre-Award 
Cost Transfers Affecting Sponsored ProjectsPost-Award  
Credit for Externally Funded Research Activity, Allocation ofVice Chancellor for Office of Research 
Effort Reporting and CertificationPost-Award 
Environment, Health and SafetyConduct of Research/Research Integrity  
Facilities and Administrative (F&A) Costs ReturnVice Chancellor for Office of Research 
Fixed Price Agreement, Disposition of FundsPost-Award 
Fixed-Price Sponsored Projects, Determination of ApplicabilityPre-Award 
General Research Fund (GRF) CompetitionFunding Opportunities for Research 
Graduate Research Assistance (GRA) Tuition AssistancePre-Award 
Graduate Research Assistant (GRA) Appointment Eligibility Pre-Award 
Graduate Research Assistant (GRA) Salary GuidelinesCompensation/Appointments 
Grievance ProceduresVice Chancellor for Office of Research 
Human Subjects, Use in ResearchConduct of Research/Research Integrity 
Institutional Endorsement of Proposals when Submissions are Limited by External Funding AgencyPre-Award 
Intellectual Property Policy for the Lawrence CampusConduct of Research/Research Integrity
Limited Submission ProposalsFunding Opportunities for Research
Major Project Planning Grant (MPPG)Funding Opportunities for Research
New Faculty Research Development Award (NFRD) Funding Opportunities for Research
Principal Investigator (PI) StatusVice Chancellor for Office of Research
Procurement PolicyBusiness/Financial
Property Management Policy and ProceduresBusiness/Financial
Proposal Evaluation and External Review (PEER)Funding Opportunities for Research
Proposal Preparation and Submission for Sponsored Projects, Guidelines forPre-Award
Proposal Preparation FundFunding Opportunities for Research
Proposal Preparation, Institutional Support ofPre-Award
Restricted ResearchConduct of Research/Research Integrity
Retroactive Funding AdjustmentsCompensation/Appointments
Review of Research Centers & Center DirectorsVice Chancellor for Office of Research
Scholarly MisconductConduct of Research/Research Integrity
Start-Up Funds RequestVice Chancellor for Office of Research
Technology Transfer Revenue Distribution PolicyConduct of Research/Research Integrity
University Research Centers and Institutes, Designation ofVice Chancellor for Office of Research