Forms + policies

Browse forms you may need to submit and policies you may need to consult to engage in research at the University of Kansas. Tables are automatically organized alphabetically by title; select the arrows at the top of the "type" column to sort and group alphabetically by topic area instead. Follow the "related content" links to visit sections of the website that provide additional context for each form and policy.

Forms
Policies

Contact

Research administration forms

Accessing some forms requires entering KU login credentials.

KU research administration forms
Form	Type	Related content
2024 Travel Expense Report (.pdf)	Travel	Travel forms + policies
2025 Travel Expense Report (.pdf)	Travel	Travel forms + policies
Budget Adjustment Form (.xlsx)	Post-Award	Budget adjustments
Budget Template (.xlsx)	Pre-Award	Proposal budget preparation
Business Services Agreement	Business/Financial	Procurement
Contractual Services Form (limit $5,000) (.pdf)	Business/Financial	Procurement
Cost Share Verification Form (.xlsx)	Post-Award
Cost Transfer Request: Non-Payroll (.xlsx)	Post-Award
Data Use Agreement	Contract Negotiations	Research project negotiations
Department Advance Reconciliation Request (.pdf)	Travel	Travel forms + policies
Employee vs. Contractor Decision Tree (.pdf)	Business/Financial	Procurement
Expense Reimbursement, Out-of-Pocket (.pdf)	Travel	Travel forms + policies
Fee for Service Agreement	Business/Financial	Procurement
Fixed-Price Closeout Procedures (.pdf)	Post-Award
Fly America Waiver Checklist (.pdf)	Travel	Travel forms + policies
Hotel/Event Contract Review Request	Business/Financial	Procurement
Human Subjects Forms	Research Integrity	Human subjects research
Internal Revenue Services forms	Travel	Travel forms + policies
International Travel Forms	Travel	International travel
IT Purchase Security Assessment Form	Business/Financial	Procurement
Limitations on University Sponsored Research Appeal Form (.doc)	Research Integrity	Restricted research
Limitations on University Sponsored Research Exemption Form (.doc)	Research Integrity	Restricted research
Material Transfer Agreement	Contract Negotiations	Research project negotiations
Miscellaneous Agreements Request	Business/Financial	Procurement
No-Cost Time Extension Request (.doc)	Post-Award
Non-Disclosure Agreement Request	Contract Negotiations	Research project negotiations
Outbound Material Transfer Agreement	Contract Negotiations	Research project negotiations
Participant Payment Advance Reconciliation Report (.pdf)	Business/Financial	Participant payments
Participant Payment Advance Request (.pdf)	Business/Financial	Participant payments
Payroll (login to KU portal required)	Compensation/Appointments	KU Payroll
Per Diem Exceptions (.doc)	Travel	Travel forms + policies
Principal Investigator Acknowledgement of Responsibilities (.pdf)	Pre-Award	Proposals
Provisional Request (.pdf)	Post-Award
Research Employee Separation Checklist	Compensation/Appointments
Retroactive Fund Adjustment (RFA) Justification Form (.pdf)	Post-Award
Scholarship/Fellowship Multiple Payments: Domestic (.xls)	Post-Award
Scholarship/Fellowship Multiple Payments: International (.xls)	Post-Award
Scholarship/Fellowship One-Time Payment (.xls)	Post-Award
Sole Source Emergency Justification (.pdf)	Business/Financial	Procurement
Sponsor Refund Form (.xlsx)	Post-Award
Sponsorship Authorization: Tuition & Fees (.xls)	Post-Award
Subrecipient Intent Form A: KUCR Submission (.pdf)	Pre-Award
Subrecipient Intent Form B: KU Submission (.pdf)	Pre-Award
Subrecipient Intent Form for FDP Member Institutions (.pdf)	Pre-Award
Subrecipient Monitoring Procedure: KUCR as Prime (.pdf)	Pre-Award
Subrecipient Monitoring Procedure: KUCR as Subcontractor (.pdf)	Pre-Award
Subrecipient Monitoring Procedures (.pdf)	Pre-Award
Subrecipient or Contractor Determination (.pdf)	Pre-Award
Tax Exemption Request	Business/Financial	Procurement cards
Travel Fund, Faculty/Staff Research Development	Travel	Travel forms + policies

Policies

Accessing some forms requires entering KU login credentials.

KU research administration policies
Policy	Type
Adjunct Research Appointments	Pre-Award
Benefits available to GRAs, GTAs and GAs	Compensation/Appointments
Care and Use of Animals in Research and Education	Conduct of Research/Research Integrity
Chart of Accounts (.xlsx)	Business/Financial
Confidentiality of Proposals and Awards	Pre-Award
Conflict of Interest	Conduct of Research/Research Integrity
Contracting with International Sponsors	Vice Chancellor for Office of Research
Copyright Policy (Kansas Board of Regents)	Conduct of Research/Research Integrity
Cost Accounting	Business/Financial
Cost Sharing and Matching	Pre-Award
Cost Transfers Affecting Sponsored Projects	Post-Award
Credit for Externally Funded Research Activity, Allocation of	Vice Chancellor for Research, Office of
Direct and Indirect Costs, Differentiating	Pre-Award
Effort Reporting and Certification	Post-Award
Environment, Health and Safety	Conduct of Research/Research Integrity
Facilities and Administrative (F&A) Rate Agreements	Vice Chancellor for Research, Office of
Facilities and Administrative (F&A) Costs Return	Vice Chancellor for Research, Office of
Federal Open Access Policy	Conduct of Research/Research Integrity
Fixed Price Agreement, Disposition of Funds	Post-Award
Fixed-Price Sponsored Projects, Determination of Applicability	Pre-Award
General Research Fund (GRF) Competition	Funding Opportunities for Research
Gift vs. Sponsored Project Guidance	Pre-Award
Graduate Research Assistance (GRA) Tuition Assistance	Pre-Award
Graduate Research Assistant (GRA) Appointment Eligibility	Pre-Award
Graduate Research Assistant (GRA) Salary Guidelines	Compensation/Appointments
Grievance Procedures	Vice Chancellor for Research, Office of
Haskell Indian Nations University Collaboration Process	Vice Chancellor for Research, Office of
Human Subjects, Use in Research	Conduct of Research/Research Integrity
Institutional Endorsement of Proposals when Submissions are Limited by External Funding Agency	Pre-Award
Intellectual Property Policy for the Lawrence Campus	Conduct of Research/Research Integrity
Limited Submission Proposals	Funding Opportunities for Research
Major Project Planning Grant (MPPG)	Funding Opportunities for Research
Med Center, Collaborations between KU Office of Research and KU	Vice Chancellor for Research, Office of
New Faculty Research Development Award (NFRD)	Funding Opportunities for Research
Participant Support Costs (.pdf)	Pre-Award
PI Succession for Sponsored Agreements Not Terminable by the University	Contract Negotiations
Preliminary Proposal Review	Pre-Award
Principal Investigator (PI) Status	Vice Chancellor for Research, Office of
Procurement Policy	Business/Financial
Property Management Policy and Procedures	Business/Financial
Proposal Evaluation and External Review (PEER)	Funding Opportunities for Research
Proposal Preparation and Submission for Sponsored Projects, Guidelines for	Pre-Award
Proposal Preparation Fund	Funding Opportunities for Research
Proposal Preparation, Institutional Support of	Pre-Award
Restricted Research	Conduct of Research/Research Integrity
Retroactive Funding Adjustments	Compensation/Appointments
Review of Research Centers & Center Directors	Vice Chancellor for Research, Office of
Scholarly Misconduct	Conduct of Research/Research Integrity
Scholarship/Fellowship Awarding Procedures (.pdf)	Post-Award
Start-Up Funds Request	Vice Chancellor for Research, Office of
Technology Transfer Revenue Distribution Policy	Conduct of Research/Research Integrity
Tuition and Fees, Resident Graduate Student	Pre-Award
Uniform Guidance	Vice Chancellor for Research, Office of
University Research Centers and Institutes, Designation of	Vice Chancellor for Research, Office of