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Travel Expense Reports

Beginning Travel Dates Rates Per Diem Calculator
Jan 1 - Dec 31, 2018 pdf Mileage pdf Use CONUS rates
Jan 1 - Dec 31, 2018
Mileage pdf Use CONUS rates
Jan 1 - Dec 31, 2017 pdf Mileage pdf Use CONUS rates
Jan 1 - Dec 31, 2017
Mileage pdf Use CONUS rates
Other Travel Related Forms Comments
Cash Advance PDF
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It is possible to request up-front cash for use with official research-related travel.
Department Advance Reconciliation Request PDF  
Employee Emergency Evacuation and Repatriation Insurance and Business Travel PDF  
Expense Reimbursement, Out-of-Pocket PDF  
Fly America Waiver Checklist PDF
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Required if using federal or federal flow-thru funds and not using a U.S. air carrier.  
Internal Revenue Service Forms and Information
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Publication 463, Publication 535, and Circular E are the most commonly-needed business and travel policies.
International Travel  
Per Diem Exceptions MS Word Document
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This form is to be used if the per diem rate requested is lower than the standard published per diem rate for KUCR, either at time of proposal if lower rates are included in the budget or prior to travel.
Travel Fund, Faculty/Staff Research Development PDF
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KUCR has committed funds for faculty and staff to travel to potential sponsoring agencies to meet with appropriate program officials about their mutual research interests. For this purpose, KUCR will provide up to $750 for an annual trip to fulfill the purpose of seeking additional research funding. This funding is not meant for trips to professional meetings that sponsoring program officials may attend. The purpose is for focused meetings at a sponsor's office.
Travel Summary PDF  


  Accountable Plan  Policy Purpose and Goals  Signature Requirements          
Financial Services
Karen Schaller
Assistant Director
Why KU
  • 48 nationally ranked graduate programs.
    —U.S. News & World Report
  • Pharmacy school No. 2 nationally for NIH funding
  • Hall Center receives 3rd NEH challenge grant to support humanities research collaboration
  • Regional leader in technology commercialization
  • 12 graduate programs rank in top 10 nationally among public universities.
    —U.S. News & World Report
  • Driving discovery, innovation, entrepreneurship
  • Home to 15 major research centers & state surveys
  • 1st in nation for its special education master’s and doctorate programs.
    —U.S. News & World Report
  • 1st in nation for its city management and urban policy master’s program.
    —U.S. News & World Report
  • One of 34 U.S. public institutions in the prestigious Association of American Universities