When PIs find it necessary to begin spending prior to receiving an award document, they must request that a provisional account be established. The request must come from the chair or director of the department or unit, and it must clearly indicate that the department will be financially responsible for any expenses incurred if the award is not received. The request may come in the form of a signed letter or an email directly from the approver.
The request must include details (budget, amount, beginning and end dates) about the specific project and explain the need for the provisional (e.g., payroll, travel advance, equipment order). The request is reviewed and approved by the director of Post-Award Services.