• Home
  • Research Support
  • Proposals
  • Significant Changes for NSF Proposals

Significant Changes for NSF Proposals

Starting January 2016 as found in PAPPG 16-1

Effective January 25, 2016, NSF is implementing major changes to their proposal submission process.  Significant changes are summarized below with KUCR’s suggested response.  For more information, please review the NSF PAPPG 16-1 (pdf).

Failure to submit prior to 5:00:01 will now result in the proposal not being accepted by NSF.  In order to ensure an on-time error-free submission, please work with your Pre-Award Grant Specialist to have all final documents uploaded and ready for submission no later than 4:00 PM.

Link to detailed content Summary and Suggestions
Collaborators & Other Affiliations Section
This section should be removed from the Biographical Sketch. Please see the “Collaborators & Other Affiliations” section below for instructions on where to include this information in the proposal.
Individual Upload
In FastLane, biographical sketches for senior personnel may no longer be grouped together and uploaded in a single PDF file associated with the PI. Each individual’s biographical sketch must be uploaded as a single PDF file or inserted as text associated with that individual.
Other Personnel
For the personnel categorized as (a) postdoctoral associate, (b) other professional, and/or (c) student research assistant, a biographical sketch may be included. However, such information should be uploaded as a single PDF file labeled “Other Personnel” in the Other Supplementary Documents section of the proposal.
Include All Project Support
Current and Pending Support has been revised to reflect that all current project support should be listed in this section of the proposal, including internal funds allocated toward specific projects.
Individual Upload
It is no longer allowable for the current and pending support of all senior personnel to be grouped together in a single PDF file. Each individual’s C&P must be uploaded as a single PDF file or inserted as text associated with that individual.
Collaborators and Other Affiliations
All senior personnel must provide information regarding collaborators and other affiliations as a separate upload under the “Single Copy Documents” section of FastLane. This replaces the Collaborators section previously required as part of the biographical sketch.

This page will be updated as soon as NSF provides additional instructions.

At this time, it is unclear whether a standard template will be provided by NSF for all submissions or if a particular format will be required.

The Office of Research recommends that investigators maintain a Collaborators and Other Affiliations list that includes the First and Last Name and Institutional Affiliation for each collaborator in the following categories:

  1. Collaborators and co-Editors
    1. All persons who are currently or who have been collaborators or co-authors on a project, book, article, report, abstract or paper during the 48 months preceding the proposal submission;
    2. Those individuals who are currently or have been co-editors of a journal, compendium, or conference proceedings during the 24 months preceding the submission of the proposal.
  2. Graduate Advisors and Postdoctoral Sponsors – The individual’s own graduate advisor(s) and principal postdoctoral sponsor(s).
  3. Thesis Advisor and Postgraduate-Scholar Sponsor
    1. All persons with whom the individual has had an association as thesis advisor;
    2. All persons with whom the individual has had an association with the last 5 years as a postgraduate-scholar sponsor.
URLs may NOT appear in the Project Description.
Results from Prior NSF Support
Information must be provided for any PI or Co-PI that has received NSF funding with a start date in the past five (5) years. (This includes current funding and No-Cost-Extensions.) Separate headings for Intellectual Merit and Broader Impacts must be clearly found for EACH prior support discussed.
Vertebrate Animals
New information must be provided in the PD for projects that involve vertebrate animals. A specific procedure has been outlined for cases in which IACUC approval has not been obtained prior to submission.
Letters of Collaboration
Must now follow a specific template/format. Any letters that are included that do NOT match the specified format will not be reviewed.

NSF’s template is as follows: “If the proposal submitted by Dr. [insert the full name of the Principal Investigator] entitled [insert the proposal title] is selected for funding by NSF, it is my intent to collaborate and/or commit resources as detailed in the Project Description or the Facilities, Equipment or Other Resources section of the proposal.”

Other Important Notes
  1. Only Project Summaries that use special characters may be uploaded to the Supplementary Documents section.
  2. Solicitation-specific font type, size, spacing requirements will no longer be allowed. All NSF funding opportunities will follow the same formatting instructions.
  3. When submitting a list of Suggested Reviewers, an e-mail address and institution information should be included.