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NSF Current & Pending and NIH Other Support resources

Thursday, March 5, 2020

NSF Current & Pending

The National Science Foundation uses the information submitted in the Current & Pending Support section of a proposal to assess an individual's capacity to carry out the research as proposed, as well as to help assess any potential overlap or duplication with the proposed project.

NSF requirements

The Proposal & Award Policies & Procedures Guide (PAPPG 20-01) in effect for all proposals submitted and awards issued after June 1, 2020 contains changes to what is required to be included in the Current & Pending support document. NSF has stated that this clarification is not a change in policy but will affect what information needs to be included in proposal submissions. Frequently Asked Questions (FAQs) have been released to clarify NSF’s expectations. The PAPPG states (bold indicates changed wording):

Current & Pending support information must be separately provided through use of an NSF-approved format, for each individual designated as senior personnel on the proposal. Current & Pending support includes all resources made available to an individual in support of and/or related to all of his/her research efforts, regardless of whether or not they have monetary value. Current & Pending support also includes in-kind contributions (such as office/laboratory space, equipment, supplies, employees, students.1 In-kind contributions not intended for use on the project/proposal being proposed also must be reported.2

Current & Pending support information must be provided for this project, for ongoing projects, and for any proposals currently under consideration from whatever source3, irrespective of whether such support is provided through the proposing organization or is provided directly to the individual.

The total award amount for the entire award period covered (including indirect costs) must be provided, as well as the number of person-months (or partial person-months) per year to be devoted to the project by the individual.

Concurrent submission of a proposal to other organizations will not prejudice its review by NSF, if disclosed.4 If the project (or any part of the project) now being submitted has been funded previously by a source other than NSF, information must be provided regarding the last period of funding.

1 If the in-kind contributions are intended for use on the project being proposed to NSF, the information must be included as part of the Facilities, Equipment and Other Resources section of the proposal and need not be replicated in the individual’s Current & Pending support submission. 
2 If the time commitment or dollar value is not readily ascertainable, reasonable estimates should be provided.
3 For example, Federal, State, local, foreign, public or private foundations, non-profit organizations, industrial or other commercial organizations or internal funds allocated toward specific projects.
4 The Biological Sciences Directorate exception to this policy is delineated in Chapter II.D.2.

NSF-approved formats/templates

Approved formats for creating Current & Pending support for submission after June 1, 2020 are:

  • SciENcv: NSF is partnering with the National Institutes of Health (NIH) to use SciENcv: Science Experts Network Curriculum Vitae as an NSF-approved format for use in preparation of the Current & Pending support section of an NSF proposal. This functionality will be coming soon, and the Office of Research is partnering with KU Libraries to bring you training opportunities in Spring 2020.
  • NSF fillable PDF: NSF will provide a fillable PDF of the Current & Pending support format. This is anticipated to be released in February 2020.

NIH Other Support

NIH scientific program and grants management staff review information provided as part of Other Support before award issuance to ensure the following:

  • Sufficient levels of effort are committed to the project.
  • Only funds necessary to the approved project are included in the award.
  • There is no scientific, budgetary, or commitment overlap.
    • Scientific overlap occurs when:
      • substantially the same research is proposed in more than one application or is submitted to two or more funding sources for review and funding consideration or
      • a specific research objective and the research design for accomplishing the objective are the same or closely related in two or more applications or awards, regardless of the funding source.
    • Budgetary overlap occurs when duplicate or equivalent budgetary items (e.g., equipment, salaries) are requested in an application but already are provided by another source.
    • Commitment overlap occurs when an individual's time commitment exceeds 100 percent (i.e., 12 person months), whether or not salary support is requested in the application.
    • Overlap  whether scientific, budgetary or commitment of an individual's effort greater than 100 percent  is not permitted. Any overlap will be resolved by the IC with the applicant and the PD/PI at the time of award.
  • In the FAQs, NIH added that it is reviewing Other Support to ensure “All resources, domestic or foreign, directly supporting the individual’s research endeavors have been reported.”

NIH grant policy statement requirements

NIH requires that Other Support  including information on other active and pending support  be reported as part of the Just-in-Time procedures. Per the NIH Grants Policy Statement:

Other support includes all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. This includes resource and/or financial support from all foreign and domestic entities, including but not limited to, financial support for laboratory personnel, and provision of high-value materials that are not freely available (e.g., biologics, chemical, model systems, technology, etc.). Other support does not include training awards, prizes, or gifts. Other support is requested for all individuals designated in an application as senior/key personnel-those devoting measurable effort to a project. Information on Other Support is not specifically requested for Program Directors, training faculty, and other individuals involved in the oversight of training grants since applicable information is collected in other sections of a training grant application. It is also not requested for individuals categorized as Other Significant Contributors.

NIH reminder of requirements

“Reminders of NIH Policies on Other Support and on Policies related to Financial Conflicts of Interest and Foreign Components” Notice NOT-OD-19-114 was issued in July 2019 to remind investigators of the requirement to report foreign activities through documentation of Other Support as noted above in the Grant Policy Statement. It provides several reminders including

  • Other Support information submitted to NIH must include all resources made available to a researcher in support of and/or related to all of their research endeavors, regardless of whether or not they have monetary value and regardless of whether they are based at the institution the researcher identifies for the current grant. NIH clarifies that this includes, for all named senior/key personnel:
    • all positions and scientific appointments,
    • all resources and support for ongoing projects for the named individuals, even if this is in-kind (e.g. office/laboratory space, equipment, supplies, employees)
  • Reporting at Just-in-Time:
    • All pending support at the time of application submission and prior to award must be reported using Just-in-Time procedures by providing all information indicated above.
    • Applicants are responsible for promptly notifying NIH of any substantive changes to previously submitted Just-in-Time information up to the time of award, including Other Support changes that must be assessed for budgetary or scientific overlap.
  • Reporting via Annual Reporting: If Other Support, as described as above, is obtained after the initial NIH award period, from any source either through the institution or directly to senior/key personnel, the details must be disclosed in the annual research performance progress report (RPPR).
  • Prior Approval for Substantive Changes: post-award, recipients must address any substantive changes by submitting a prior approval request to NIH in accordance with the NIHGPS.

NIH has released Frequently Asked Questions (FAQs) that clarify that required reporting includes the following as Other Support:

  • All positions and appointments — including titled academic, professional or institutional appointments  whether or not remuneration is received and whether full-time, part-time or voluntary (including adjunct, visiting or honorary). 
  • Research collaborations that directly benefit the individual’s research endeavors, domestic and international, regardless of any remuneration.
  • Available resources in support of and/or related to an investigator’s research endeavors should be disclosed even if they relate to work that is performed outside of a researcher’s appointment period.