When a PI finds it necessary to begin spending prior to receipt of an award document, they must request a Provisional Account be established. The request must come from the Chair or Director of the Department or Unit and it must clearly indicate that the department will be financially responsible for any expenses incurred if the award is not received. The request can come in form of a signed letter or an email directly from the approving person.
The request must include details (budget, amount, begin and end dates) on the specific project and must explain the need for the provisional (i.e. payroll, travel advance, equipment order). The request is reviewed and approved by the director of Post Award Services.