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Compensation and Appointments FAQ's

 
Contact your KU Research/KUCR Post-Award Services accountant.
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Use the following navigation to find the pool id in HRSA: Go, Define Business Rules, Define Budget/Encumbrance U.S., Set Up, Position Pool Table, Update Display All. If you don’t find a pool ID for your grant, contact KU Research/KUCR Compensation and Appointments for assistance.
Note: Please do not send in duplicate copies of the application documents (e.g., submit one electronically as well as one in the mail).
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The student must be enrolled in a minimum of six hours during the regular semester, one degree-related course hour for the summer, OR complete the "Certification to Enroll in Fewer than Six Hours" form.
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Contact your KU Research/KUCR Post-Award Services accountant to see if the grant allows salaries to be paid for that employee category.
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You can, but additional supporting documentation is needed for faculty appointments that have more than 30% effort allocated to grants during the academic year. Be sure to route the payroll form through your budgetary hierarchy for sign-off and attach the supporting documentation before sending to KU Research/KUCR.
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An existing GRA can work continuously. A new GRA can be appointed prior to the fall or spring semester provided they have been admitted to a graduate program and are enrolled appropriately for the semester. It is the hiring dept/unit’s responsibility to verify the student’s status.
 
Submit a payroll form to KU Research/KUCR Compensation and Appointments to request a "Retroactive Funding Adjustment". See the complete RFA policy for more information.
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Student hourly’s, academic staff (research professors, scientists, etc. and faculty members.
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Unclassified Professional Staff and University Support Staff are appointed from an offer letter prepared by HR/EO. GRAs are appointed from the GRA " Intent to Appoint" form. Graduate Teaching Assistants are appointed from their contract.
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A student cannot work as a GRA after graduation unless they enroll in another graduate program. See the GRA eligibility criteria.
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The recommended minimum salary for GRAs is based upon the current Memorandum of Understandingfor GTAs. HR/EO will notify us of the rate prior to each fall semester, so feel free to contact KU Research/KUCR Compensation and Appointments for the current recommended minimum salary.
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Yes, if the grant allows it. Check with your KU Research/KUCR Post-Award accountant.
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KU Research/KUCR reviews the Intent forms for any GRA whose funding is from a sponsored project, other funds provided by KUCR (i.e. F&A accounts; start-up accounts; GRF or NFGRF); and GRAs for any of our research units regardless of the funding. All others should be routed through your budgetary hierarchy.
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No. Contact KU Research/KUCR Compensation and Appointments for assistance. It is strongly recommended that you run a funding summary report for your department after first pay calc to verify all of your employees’ funding is correct.
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If you don’t find any vacant student position numbers on your Vacant Position Report in HRSA, contact KU Payroll Services at 864-5996 for assistance. Navigation for the Vacant Position Report: Go, Develop Workforce, Manage Positions, Report, Vacant Position Report, Add or Update Display All.
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No. You may use the same pool ID for any temporary employee to be paid from your grant. However, each grant in your department/unit has its own pool ID, so be sure to use the correct one for the intended grant. Contact KU Research/KUCR Compensation and Appointments if you need assistance.

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Contact KU Payroll Services at 785-864-5996 for assistance.

 


PAYMENT MANAGEMENT LINKS
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CONTACT
Post-Award Services
Anita Abel
Associate Director
phone785-864-6841
emailaabel@ku.edu